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Instructions:
17 May 2020 is the date.
To:
From:
Instructions for Writing a Proposal
Writing and submitting a project proposal is the first stage in the official report writing process. The proposal identifies the issue and recommends a specific project to remedy it. A good proposal will also ask for permission to do the job.
Only writing and submitting a project proposal will be necessary for this session. This proposal is more complicated than the one in the text. All suggestions, on the other hand, identify the issue and offer a specific project to address it. A good proposal will also ask for permission to do the job. This assignment, as a reminder, carries a higher weighting than the others. It contributes 15% to your overall grade.
This memo specifies the structure in which your proposal must be sent, as well as the precise segments that must be included and how the finished work will be submitted. On Wednesday, August 12, at 11:59 p.m., the proposal is due in the CANVAS assignment.
Format
Despite the fact that the text’s example (p. 289, Figure 10.2) utilizes letter format, I prefer you to use memo format (such as this one). The memo style allows you to organize your information in a direct manner, is readily scanned for information, and is a quick way to communicate important information. Use the default margins from WORD. The single line spacing is used between paragraphs, with double spacing between them. (In the paragraph menu, make sure the little box is checked.) You may use Attachment A as a template. Simply fill it out after downloading. Remove the running head and Attachment A from the document. (You already know that I deduct points for sloppiness.)
Figure 10.2 on page 289
Segments
A minimum of eight segments must be included in your proposal, with each section having its own heading. The required parts are: header; background and aims (this is the first segment that does not require a heading); proposed plan (which presents your study, secondary research, and report subdivisions); project timeline; and conclusion and authorization (which also does not need a heading). Attachments will be required for any further information. Long source lists, questionnaires, complex methods, thorough cost evaluations, and other supplemental materials are examples of supplementary materials. At least two attachments will be included in your package (the working bibliography and a survey or questionnaire that you designed). On a separate page, each attachment is listed. Take a look at the way I dealt with them in my memo.
Segment 1 of 2
The reader(s) and writer(s) are named and their titles are listed in the header segment. You’ll be writing directly to me for this task. The “To” line has my name and title (as it appears on this memo). Your name will appear in the From line, with the title ENGL Student as your job title. The date you’ll use is August 12th, which is also the due date for the assignment. It should be clear in the subject line that this is a proposal for a study you want to conduct.
Context and Objectives (aka Opening or Overview)
This section explains the context of your proposed project, the problem it addresses, and why you’re developing it. You must “predict” what your reader will discover in this proposal. The first section of the memo explains why you’re writing it. Make certain that your first portion covers the following topics:
Define the situation and issue that led to your suggestion. In this scenario, you should state that you were offered this project and a set of possibilities to choose from. (Please see Attachment B for the possibilities.)
Define the task or assignment clearly. You must determine which alternative you intend to pursue.
Give a brief description of the proposal’s objective. Indicate why you’re writing (which is asking me if you can move forward with the project). Then you’ll forecast (i.e., notify the reader ahead of time) what the proposal’s primary discussion portions are. Mention them in the order in which you expect to see them. In this memo, I’ve included the order. It is imperative that you adhere to it.
For this section, you don’t need a title.
Plan that is being considered
This section introduces the proposal’s main points and describes the research methodologies you’ll use. The following three categories make up this segment:
Initial investigation. Talk about how you’ll obtain information. Declare whether or not you created questionnaires or surveys (and provide a copy as an attachment). Interviews? Make a list of potential interviewees as well as interview questions (also provide these as attachments). If you don’t complete at least one of them, your grade will be docked by ten points. A sample questionnaire is included in Attachment C.
The header is flush left, followed by a period since this is a subsegment of Proposed Plan. Just as I’ve written it here, the text continues just after that.
Secondary research is when you look for information from other sources. For your project, what kinds of secondary sources will you use? Names of websites, magazines, and so on should be provided. This will be in the form of a reference list (to be labeled as an attachment). Make sure you use the right APA or MLA format for your bibliography. (Please refer to Attachment D for more information.) The APA and MLA formats are covered briefly in our work (pp. B-1-6). Purdue University’s Online Writing Lab (OWL) provides a great formatting and style guide at https://owl.english.purdue.edu/owl/resource/560/01/ if you need more information.
It must be accompanied with a list of annotations. This implies you’ll give a brief summary of each entry after it’s posted. An automatic ten-point deduction will be applied if you fail to annotate. A 10-point deduction is also applied if you do not offer a working bibliography. For example, see Attachment D.
Also, please do not simply provide me with a list of hyperlinks. That isn’t proof. I’d like to see how you deal with APA and MLA citation styles.
At least four (4) secondary sources should be included.
It’s necessary. A 10-point deduction will be taken from your proposal grade if the working bibliography is not included.
The header is flush left, followed by a period since this is a subsegment of Proposed Plan. Just as I have it here, the text starts just after that.
Report. What should the reader expect at the end of the project, according to you? (i.e., a detailed long report of your findings). This is a hypothetical case, so you will not be writing the report.
The header is flush left, followed by a period since this is a subsegment of Proposed Plan. Just as I have it here, the text starts just after that.
Segment of the Project Plan
You must provide the project’s duration in the project schedule section (i.e., from approval date to the completion date). You can change the dates if you want to. Then provide a detailed schedule, preferably in the form of a list, broken down into weeks or activity stages. Make sure the timetable includes everything from your research techniques segment. Mention how long the report took to write, revise, edit, and proofread. Make up a 12-week timetable for demonstration purposes.
Authorization at the end
You will request permission to start your project in the conclusion and authorisation section. You’ll also have to go through the most important qualifications and perks again. (This portion does not require a heading.)
Submitting a proposal
In the CANVAS assignment, the proposal will be submitted. When submitting your work, please use caution. Your input (note: the subject is single here) must be uploaded as a Word document. Submitting several files is not a good idea. I’ll only open one of them, and the others will cost you points. (This implies you should double-check that all of your attachments are included in the document.) Don’t send each attachment in its own file.) Failure to submit the proposal on time (by August 12 at 11:59 p.m.) and in the correct format will result in a mark of zero for the assignment (which is worth 15 percent of your course grade).
Wishing you the best of luck with your endeavor! Along the way, don’t forget to ask questions.
PROPOSAL FORMAT, ATTACHMENT A
12 August 2020 is the date.
To:
From:
Proposal for a Formal Report is the subject of this document.
Here’s where you’ll start with a high-level overview of the proposal. It is unnecessary to include a heading. Return to page 2 and examine the bulleted list of questions. In this section, make sure you respond to them. The forecast statement should be the last line of your paragraph. (I’ll go over our history and aims, as well as the recommended plan and project timetable, in this memo.)
Plan that is being considered
Here’s where you’ll share your research ideas. (The following three sub-segments are summarized in this section.) This is simply accomplished by expressing something like: I intend to do both primary and secondary research to learn more about my issue. In a formal report, I shall detail the results of my findings.
Initial investigation. Talk about how you’re going to collect information. Will you utilize questionnaires in your research? Surveys? Interviews? What is the number of people? Are these instruments ready to play? [Yes, says the author.] Attachment X is the name for them. [The X indicates that the letter has been assigned to you. It’ll be Attachment A] if this is the first time you’ve seen it.
Secondary research is when you look for information from other sources. Talk about how you’ll collect information for your background. What are the websites you’re thinking about? Journals? Reviews with a focus? Don’t be vague. Make sure to include a reference to your working bibliography, which is attached. [This is Attachment B if this is the second attachment you’re referring to.] If you’re using MLA, keep in mind that the working bibliography is called Works Consulted, not Cited, as it is in the book. At this point, you haven’t cited them.) It’s called References if you’re using APA.
Report. Describe the final product that the reader will receive. Are tables going to be available? If that’s the case, what tables will be used as examples?
RUBRIC |
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Excellent Quality 95-100%
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Introduction
45-41 points The background and significance of the problem and a clear statement of the research purpose is provided. The search history is mentioned. |
Literature Support 91-84 points The background and significance of the problem and a clear statement of the research purpose is provided. The search history is mentioned. |
Methodology 58-53 points Content is well-organized with headings for each slide and bulleted lists to group related material as needed. Use of font, color, graphics, effects, etc. to enhance readability and presentation content is excellent. Length requirements of 10 slides/pages or less is met. |
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Average Score 50-85% |
40-38 points More depth/detail for the background and significance is needed, or the research detail is not clear. No search history information is provided. |
83-76 points Review of relevant theoretical literature is evident, but there is little integration of studies into concepts related to problem. Review is partially focused and organized. Supporting and opposing research are included. Summary of information presented is included. Conclusion may not contain a biblical integration. |
52-49 points Content is somewhat organized, but no structure is apparent. The use of font, color, graphics, effects, etc. is occasionally detracting to the presentation content. Length requirements may not be met. |
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Poor Quality 0-45% |
37-1 points The background and/or significance are missing. No search history information is provided. |
75-1 points Review of relevant theoretical literature is evident, but there is no integration of studies into concepts related to problem. Review is partially focused and organized. Supporting and opposing research are not included in the summary of information presented. Conclusion does not contain a biblical integration. |
48-1 points There is no clear or logical organizational structure. No logical sequence is apparent. The use of font, color, graphics, effects etc. is often detracting to the presentation content. Length requirements may not be met |
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