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Instructions:
Project Management Smartsheets Discussion Essay
As workplaces shift to remote work, there is an increased need to utilize collaboration tools. In the first section of this course, you had the opportunity to reply to a message from a co-worker about the need to identify and adopt collaboration tools. At the end of this course, you will be delivering a presentation on a collaboration tool and persuading your organization to adopt it. To prepare for that presentation, answer the following question:
Select a category/type of collaboration tool from the three options below. Identify one collaboration tool from the category you’ve selected and describe how that tool can be used to support remote collaborative work. Then, list and thoroughly explain two pros and two cons of using this collaboration tool when working remotely.
Communication (Zoom, Webex, Teams)
Document creation and editing (Microsoft Word, Google Docs, One Drive)
Project Management (Smartsheets)
I have responded like Zoom, Webex, and Teams platforms. It is so helpful to be able
to see everyone that is in the meeting with you, share your desktop so
all attendees can see what you are discussing, and be able to hold open
question and answer sessions. I feel like the videos are a nice way to
connect with your colleagues because you are actually interfacing with
them instead of just messaging or calling them. The platforms work via a
designated meeting code. Everyone is invited to the meeting via email
with the link and the code. When it is time to log in, the attendee can
click the link and type in the meeting code. They will be asked if they
want to join with video as well as audio. By selecting the video option,
everyone can be seen and heard as long as their volume is not muted.
The leader of the meeting can mute everyone in attendance if needed as
well. Everyone in attendance can select the option to share them
computer screen with the group. While sharing their screen, a person can
show everyone what they have accomplished, what still needs to be done,
or training tools they may have. Meetings can be broken into smaller
groups with the main group still being open so they can rejoin the
entire group. This feature works well for small group projects. The
small groups can be assigned by the meeting organizer and put into
“rooms” where they can discuss their plans away from the rest of the
group. The attendees can select to rejoin the main group when they are
completed with their work, or the leader can bring everyone back. The cons to these platforms would be security. There are more
security measures that have been added to Zoom since the major
“zoombombings” that occurred last year. Teams have a much better
multilevel security plan in place. However, security is still a big
issue with these programs, especially if used to host meetings handling
personal information that needs to be protected. A second con would be
cost. There are free levels for these platforms, but they have
restricted amounts of time that can be used and the number of attendees.
The cost is not too high, but for much smaller companies, this could be
an issue. Two of the best pros would be the ability to relate face-to-face with your attendees, and the ability to screen share. I feel these are the most important pros.
RUBRIC |
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Excellent Quality 95-100%
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Introduction
45-41 points The background and significance of the problem and a clear statement of the research purpose is provided. The search history is mentioned. |
Literature Support 91-84 points The background and significance of the problem and a clear statement of the research purpose is provided. The search history is mentioned. |
Methodology 58-53 points Content is well-organized with headings for each slide and bulleted lists to group related material as needed. Use of font, color, graphics, effects, etc. to enhance readability and presentation content is excellent. Length requirements of 10 slides/pages or less is met. |
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Average Score 50-85% |
40-38 points More depth/detail for the background and significance is needed, or the research detail is not clear. No search history information is provided. |
83-76 points Review of relevant theoretical literature is evident, but there is little integration of studies into concepts related to problem. Review is partially focused and organized. Supporting and opposing research are included. Summary of information presented is included. Conclusion may not contain a biblical integration. |
52-49 points Content is somewhat organized, but no structure is apparent. The use of font, color, graphics, effects, etc. is occasionally detracting to the presentation content. Length requirements may not be met. |
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Poor Quality 0-45% |
37-1 points The background and/or significance are missing. No search history information is provided. |
75-1 points Review of relevant theoretical literature is evident, but there is no integration of studies into concepts related to problem. Review is partially focused and organized. Supporting and opposing research are not included in the summary of information presented. Conclusion does not contain a biblical integration. |
48-1 points There is no clear or logical organizational structure. No logical sequence is apparent. The use of font, color, graphics, effects etc. is often detracting to the presentation content. Length requirements may not be met |
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Project Management Smartsheets Discussion Essay |
Project Management Smartsheets Discussion Essay