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Responsibilities of project steering team
limited (three to five) to simplify the decision-making process and ease the effort to schedule a quorum of these busy executives. The project manager and select members of the development team should meet with the steering team on an as-needed basis, typically at the end of each project phase or every few months. The three key members of the steering team include the project champion who is a well-respected manager with a passion to see the project succeed and who removes barriers to the project success; the project sponsor who is a senior manager from the business unit most affected by the project and who ensures the project will indeed meet the needs of his or her organization; and the IT manager who ensures proper IT staffing for the project and ensures the project uses approved technology and vendors. These roles are further explained in Figure 3-8 and outlined in Table 3-4.
Many projects also draw on key resources who are not assigned to the project team but who provide valuable input and advice. A subject matter expert is someone who pro- vides knowledge and expertise in a particular aspect important to the project. For exam- ple, an accounting system project may seek advice from a member of the internal auditing group in defining the mandatory control features of a new system. A technical resource is essentially a subject matter expert in an IT topic of value to the project. For example, the accounting system project may seek advice from a database management system guru (either inside or outside the company) to minimize the processing time for certain key business transactions.
Communications Management
Communications management involves the generation, collection, dissemination, and storage of project information in a timely and effective manner. It includes communica- tions planning, information distribution, performance reporting, and managing communi- cations to meet the needs of project shareholders. The key stakeholders include the project steering team, the team itself, end users, and others who may be affected by the project (potentially customers or suppliers).
FIGURE 3-8 The project steering team
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Project Management
TABLE 3-4 Responsibilities of project steering team
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Introduction 45-41 points
The background and significance of the problem and a clear statement of the research purpose is provided. The search history is mentioned.
Literature Support
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The background and significance of the problem and a clear statement of the research purpose is provided. The search history is mentioned.
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Content is well-organized with headings for each slide and bulleted lists to group related material as needed. Use of font, color, graphics, effects, etc. to enhance readability and presentation content is excellent. Length requirements of 10 slides/pages or less is met.
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50-85%
40-38 points
More depth/detail for the background and significance is needed, or the research detail is not clear. No search history information is provided.
83-76 points
Review of relevant theoretical literature is evident, but there is little integration of studies into concepts related to problem. Review is partially focused and organized. Supporting and opposing research are included. Summary of information presented is included. Conclusion may not contain a biblical integration.
52-49 points
Content is somewhat organized, but no structure is apparent. The use of font, color, graphics, effects, etc. is occasionally detracting to the presentation content. Length requirements may not be met.
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The background and/or significance are missing. No search history information is provided.
75-1 points
Review of relevant theoretical literature is evident, but there is no integration of studies into concepts related to problem. Review is partially focused and organized. Supporting and opposing research are not included in the summary of information presented. Conclusion does not contain a biblical integration.
48-1 points
There is no clear or logical organizational structure. No logical sequence is apparent. The use of font, color, graphics, effects etc. is often detracting to the presentation content. Length requirements may not be met
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